Job Title: Office Administrator
Location: Loughton, Essex (no remote/hybrid working)
Job Type: Full-Time, Permanent (office based)
Working Hours: Monday to Friday, 8:00 AM to 4:30 PM
Company Overview:
Triangle Electrical Services are an established Electrical, Fire, AOV (Smoke Vents), and Lighting services provider based in Loughton. Our commitment to excellence and customer satisfaction has positioned us as a trusted partner in the industry. We are currently seeking a highly organised and proactive Office Administrator to join our dynamic team.
You will be office based, this is not a remote working position.
Key Responsibilities:
- Manage Financial aspects using Xero software and Xcel.
- Monitor completed jobs and raise invoices.
- Process and validate invoices from subcontractors and suppliers for payment.
- Prepare and issue invoices to clients, ensuring accuracy and compliance with Contract, CIS and VAT regulations.
- Maintain accurate financial records and support the Director with ledger updates.
Administrative Support:
- Support day-to-day office administration, including answering phone calls and managing correspondence.
- Assist Operations and Office Manager with logistics, scheduling engineers, and coordinating programming works.
- Liaise with clients to arrange access and manage call-outs.
Human Resources Support:
- Support Office Manager with employee records, including tracking holidays and time off.
- Assist with annual reviews and support the HR process.
- Attend and contribute to monthly management meetings.
Quality Management:
- Support and maintain the company’s quality management processes and procedures in line with BSI 9001 standards.
- Ensure all documentation is up-to-date and compliant with industry regulations.
Required Skills and Qualifications:
- Experience with Xero accounting software mandatory.
- Awareness of CRM systems, specifically HubSpot.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Basic accounting skills, with a strong understanding of CIS and VAT.
Administrative Skills:
- Strong organisational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Ability to work independently and prioritise tasks effectively.
HR and Quality Management:
- Basic HR knowledge, including handling employee records and participating in reviews.
- Familiarity with BSI 9001 quality management standards.
Industry Knowledge:
- Previous experience in the construction, electrical, fire, AOV, or lighting industries is advantageous but not essential.
What We Offer:
- Competitive salary based on experience.
- Opportunities for professional development and growth within the company.
- A supportive and collaborative working environment.
- Pension Contributions.
- Birthday day off (after 1 year service).
- Friendly collaborative work environment .
- Access to mental health and wellbeing support (provided by Health Assured).
- 28 days Holiday + Bank Holidays.
- End of year celebration.
To start your application please click “Apply” now!
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