Legal Personal Assistant

The Role

Legal PA – Edinburgh – Up to £35,000 salary

Join a highly regarded organisation and immerse yourself in an environment that champions growth and progression. Become an integral part of a dynamic and fast-paced Corporate team, where you will contribute to innovative projects and exceptional client service.

As a Legal PA, you will provide high-quality, proactive support to partners and fee earners, making a tangible impact on the team's success.

Key Responsibilities

• Work together with finance teams to enhance fee earners' financial performance, driving client billing, reporting, matter balances, and working capital management
• Partner with the Business Development team to coordinate exciting events and conferences, manage CRM administration, and craft and update compelling CVs for fee earners
• If your allocated fee earner is a Client Relationship Partner for a Client Universe Client, play a pivotal role in organising and attending key meetings, planning impactful events, and compiling insightful client reports
• Take charge of matter management processes, ensuring the correct application of rates at the outset, timely preparation of engagement letters, and seamless liaison with the Business Acceptance Unit
• Conduct thorough conflict checks and Client Due Diligence processes, ensuring meticulous completion of the Client Matter Inception process per best practice protocols
• Oversee comprehensive file management processes, including identifying matters for closure, ensuring timely bill payments, managing work in progress, and archiving completed files efficiently
• Provide comprehensive diary management, including planning, travel arrangements, identifying meeting conflicts and resolving them independently to ensure smooth operations
• Identify and recommend innovative, cost-effective options for complex travel arrangements, ensuring a seamless experience for fee earners
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, and hospitality resources
• Demonstrate strong technical skills to support fee earners effectively, proactively identifying and addressing knowledge gaps
• Uphold risk and compliance policies and procedures, promptly raising any queries with the relevant Partner or Risk and Compliance team

The Candidate

• Exceptional verbal and written communication skills, with a keen eye for grammar and punctuation
• A minimum of three years’ experience (or equivalent) in a comparable environment at an appropriate level
• High proficiency in Microsoft Office suite
• A track record of delivering outstanding client service
• Detail-oriented mindset with experience in a fast-paced office environment
• Strong ability to collaborate as part of a team while also thriving independently
• A commitment to exceeding expectations and achieving goals

The Benefits & How to Apply

• Up to £35,000 depending on experience
• 26 days annual leave plus bank holidays – option to buy/sell 5 additional days
• Incentive birthday day off
• Private health & dental care
• Season ticket loans.
• Perk box discounts – High-street & gym
• Generous pension scheme

Apply in the strictest of confidence online and or via telephone.

Contact Tara Halliwell (Retained Consultant)

Direct Dial: 0161 826 3140 Mobile: 0793 999 2563

Email: tara.halliwell@williamjamesrecruitment.com

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