Job Description
About us:
Paragon (Scotland) Limited, specialises in providing a full suite of management services tailored to meet the unique needs of the businesses we work with. Integrating with the brands we work with; our aim is to deliver outstanding services in administration, marketing, operations, and sales.
Working within our Central group of companies; Touchstone Education, Redmayne Smith, GAAP and Smith Benedict, we are a fast paced and growing business. We currently have an exciting opportunity for a Personal Assistant to support a Director for the business. With high energy, enthusiasm and ambitious, you will support the effective running the Director's schedule.
Job Summary:
The role of the Personal Assistant (PA) is to provide assistance to the Director by supporting with a variety of responsibilities including administrative tasks, ensuring the smooth and efficient running of day-to-day operations and acting as a key point of contact for the Director. Working in a fast-paced environment, you will work well under pressure whilst upholding professional standards and following processes with a right first-time ethos. A high energy person with a can do attitude.
Responsibilities:
Provide effective support to the Managing Director:
- Effectively manage and coordinate the Director’s diary, ensuring productivity throughout the day
- Ensure the Director’s time is effectively utilised
- Taking minutes
- Arranging meetings
- Inbox management
- Arranging travel requirements
- Act as the primary point of contact for the Managing Director
- Respond to letters, emails and other forms of communication on behalf of the Managing Director.
- Answer and make calls on behalf of the Managing Director
Administrative and Document Management
- Maintain and organise files, documents and records accurately
- Manage expense submissions
- Prepare documentation such as slide decks for meetings
- IT literate including social media platforms
- Uphold and Maintain confidentiality at all times.
- Handle sensitive information confidentially.
- Act with discretion at all times.
Support with project activities as required:
- Support with project work where required
- Travel to locations as required
Skills and Qualifications:
- Strong IT literacy skills.
- Time management skills
- Can juggle multiple tasks and remain calm under pressure
- Previous experience working as a Personal Assistant
- Be proactive in approach, using initiative by providing solutions
- Strong communication skills
- Uses a common-sense approach
- Social media marketing/experience is advantageous
Full-time
Pay: £28,000.00 – £32,000 per year
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